When pondering corporate travel management, what springs to mind? Is it the hassle of arranging flights, accommodations, and transportation? The complexities that come with cancellations and itinerary changes? Or, perhaps, the formidable task of establishing and enforcing a corporate travel policy?
For businesses, managing corporate travel can be an intricate undertaking, requiring significant time and resources. It encompasses a multitude of aspects, from budgeting to handling unforeseen challenges and everything in between. In this context, the role of a corporate travel management company (TMC) becomes vital. TMCs offer a comprehensive approach to meet a company's business travel needs, from planning to on-the-road support and beyond.
However, not all TMCs are created equal, and selecting the right one that aligns with your company's specific requirements and priorities is crucial. In British Columbia, numerous TMCs provide a wide range of services. After thorough analysis and research, we have curated a list of the top six corporate travel management companies. These companies have established their expertise in managing the complexities of corporate travel, placing emphasis on personalized service, flexibility, and leveraging cutting-edge technology.
1. BNW Travel Management
Operating in British Columbia since 1997, BNW Travel Management is an IATA-certified travel agency and an Air Canada Circle of Excellence vendor. Renowned for streamlining the intricacies of corporate travel, they have built a solid reputation over the past 26 years. Their innovative approach combines the expertise of specialized travel agents with the efficiency of the all-in-one business travel management platform, BNW VoyagePro. This platform allows clients to book corporate travel either through a Corporate Travel Specialist or via their own corporate travel portal, all while tracking expenses on a dashboard.
The cornerstone of VoyagePro lies in its value proposition of providing Quick, Secure, Dynamic Cost Control, and Safe services. A key feature of the platform is the Dynamic Price Policy, enabling clients to customize travel policies based on employee role, ticket price, class, duration, and geography. This flexible approach extends to using pre-configured policies or creating new ones tailored to specific needs. Moreover, their Corporate Travel Policy tool simplifies policy adherence by requiring employee confirmation and facilitating dynamic policy updates through the portal. Another notable feature is the Automated Employee Onboarding tool, enabling seamless and error-free onboarding through mass employee data uploads via a CSV file.
BNW goes beyond traditional travel management by offering direct content from Air Canada, WestJet, and SABRE, ensuring clients have access to the best Canadian options. Their Price Policy Guidance Feature assists employees in making policy-compliant travel choices. The platform's Hotel Concierge service monitors hotel prices for potential savings, while the Preferred Hotel Display accommodates both corporate and personal preferences, enhancing the booking experience. As a proud Canadian company, BNW Travel Management is owned and based in British Columbia and registered with the Province of British Columbia as an Eligible Business Corp (EBC). They are deeply committed to serving Canadian businesses and their unique corporate travel needs.
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2. Inspired Travel Group
In contrast to the prevailing trend of automated services among corporate travel agencies in British Columbia, Inspired Travel Group offers a more personal approach to their clients. They pride themselves on their in-house travel agents, each boasting a decade of experience in the industry, who provide personalized recommendations as part of their boutique service.
One notable feature of Inspired Travel Group is their straightforward fee structure, charging a flat fee of $20 that covers the entirety of your corporate travel itinerary, including changes and cancellations. Additionally, they offer 24/7 support, ensuring that a business travel expert is always available to assist you, regardless of the time or issue.
3. World Go
Founded in 2015, World Go offers a comprehensive range of services, including full management of corporate travel expenses. Their rewards program allows travel managers to earn and redeem points, adding value to your business travel. World Go's local agents are available 24/7 to assist you with any issues that may arise during your trip.
4. Corptraveller
Corptraveller provides an all-in-one corporate travel booking tool that aids in booking, policy creation, and expense management. With potential cost savings, 24/7 support from travel consultants, catering to specialized travel needs, and a rewards program, Corptraveller can be a reliable partner for your corporate travel requirements.
6. TravelPerk
TravelPerk offers an all-in-one business travel management platform designed to cater to travel managers' needs. Their flexible booking options allow for cancellations of any part of your business trip. The TravelCare feature ensures the well-being and safety of your employees, often overlooked amidst the hustle and bustle of corporate travel. Furthermore, they provide 24/7 customer support to promptly address and resolve any issues that may arise.
5. HB Travel Corporation
With their extensive industry experience dating back to 1989, HB Travel Corporation brings a wealth of knowledge to the table. As an independent agency, they can swiftly implement administrative or operational changes. Their in-house agents, with an average of 15 years of experience managing business travel, are ready to assist you with all your corporate travel needs.
Conclusion
Choosing the right TMC for your company can make a significant difference. The benefits go beyond managing your travel requirements; a personalized approach by corporate travel management companies can result in more fruitful business trips. When employees are well-rested, enjoying their trip, and relieved of the stresses of travel management, they are likely to perform better during crucial moments such as boardrooms, meetings, and dinners.
Ultimately, it is about finding a partner that aligns with your company's needs and values, a partner who takes the time to understand your unique requirements and tailors their approach accordingly. With a dedicated TMC by your side, the labyrinth of corporate travel management can transform into a straightforward path, enabling you to travel freely, with minimal risk, and the assurance that someone has your back.
