Introduction
When it comes to corporate travel management, several things may come to mind. Perhaps it's the logistical challenges of booking flights, hotels, and cars, or dealing with the intricacies of cancellations and changes in your plans. Maybe it's the task of creating a corporate travel policy and ensuring it's adhered to?
For businesses, managing corporate travel can be a complex task requiring significant time and resources. It involves various aspects, from budgeting to handling unexpected issues and everything in between. In this context, the role of a corporate travel management company (TMC) becomes indispensable. TMCs provide a comprehensive solution to all business travel needs, from planning to on-the-road support, and beyond.
However, like any other industry, not all TMCs are created equal. Selecting the right one that aligns with your company's specific needs and priorities is crucial. In Vancouver, many TMCs offer a wide range of services. After extensive analysis and research, we have curated a list of the top six corporate travel management companies. These companies have demonstrated their expertise in handling all the complexities of corporate travel, emphasizing a personalized approach, flexibility, and the use of advanced technology.
Vancouvers Top Corporate Travel Management Companies
1. BNW Travel Management
As one of the leading corporate travel companies, BNW Travel Management, an IATA-certified travel agency and an Air Canada Circle of Excellence vendor, has been operating in Vancouver since 1997. Known for simplifying the complexities of corporate travel, they have built a solid reputation in the industry over the past two and a half decades. Their innovative approach combines the expertise of specialized travel agents with the efficiency of an all-in-one business travel management platform, BNW VoyagePro.
The core offerings of VoyagePro include:
- Ability To Book Your Corporate Rates Online: The platform delivers all private fares, including program fares like Air Canada for Business and corporate fares for large enterprises, universities, and government entities.
- Dynamic Price Policy: This feature allows clients to customize travel policies according to different parameters such as employee role, ticket price, class, duration, and geography.
- Automated Employee Onboarding: This tool enables travel managers to add employee data via a CSV file, ensuring a seamless and error-free onboarding process.
- 24/7 Support: A dedicated team of travel experts is available around the clock to assist with any travel-related needs or concerns.
- Invoicing & Reports: BNW provides outstanding travel and expense management by simplifying invoicing and reporting for your business travel expenses.
BNW goes beyond traditional travel management by offering direct content from Air Canada, WestJet, and SABRE, ensuring clients have the best Canadian options at their fingertips.
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2. Inspired Travel Group
The majority of Vancouver's corporate travel agencies tend to lean towards automated services. However, Inspired Travel Group defies this trend, favoring a more personal approach for their clients. They boast in-house travel agents with at least a decade of experience in the industry, offering personalized recommendations as part of their boutique service.
One standout feature of Inspired Travel Group is their simple $20 fee structure. This flat fee covers your entire corporate travel itinerary, including changes and cancellations. Moreover, they provide 24/7 support, so no matter the time or issue, you will always have a business travel expert ready to assist you.
3. World Go
Founded in 2015, World Go provides a comprehensive range of services, including full management of your corporate travel expenses. Their rewards program allows your travel managers to earn and redeem reward points, further enhancing the value of your business travel. World Go’s local agents are available 24/7 to assist you with any issues that may arise during your trip.
4. Corptraveller
Corptraveller is an all-in-one corporate travel booking tool that can assist with booking, policy creation, and expense management. With the opportunity for savings, 24/7 support from a travel consultant, specialized travel needs, and a rewards program, Corptraveller can be a reliable partner for your corporate travel needs.
6. TravelPerk
TravelPerk is an all-in-one business travel management platform that offers solutions for travel managers. They offer flexible booking options, allowing you to cancel any part of your business trip. Their TravelCare feature allows you to take care of your employees' well-being and safety, a crucial aspect often overlooked in the hustle and bustle of corporate travel. To top it all off, they provide 24/7 customer support to quickly respond and assist with any issues that may crop up.
5. HB Travel Corporation
Established in 1989, HB Travel Corporation brings many years of industry experience to the table. Being an independent agency, they can swiftly implement administrative or operational changes. Their team of in-house agents, with an average of 15 years of experience managing business travel needs, are ready to assist you with all of your business travel requirements.
Conclusion
Choosing the right TMC for your company can often be a game-changer. The benefits extend beyond merely managing your travel needs. A more personalized approach by corporate travel management companies can result in more successful business trips. When your employees are well-rested, enjoying their trip, and free from the stresses of travel management, they are likely to perform better in boardrooms, meetings, and dinners – when it really matters.
Ultimately, it's about finding a partner that aligns with your company's needs and values. A partner who understands your unique requirements and tailors their approach accordingly. With a dedicated TMC by your side, the complexities of corporate travel management can be transformed into a straightforward path, enabling you to travel freely, with minimal risk, knowing someone has your back.
So if you're in search of the best corporate travel agency in Vancouver or a reliable TMC, this list is a great place to start.
